This website is run for and behalf of Cwmbran & District Amateur Radio Society. All data held on this website falls under the control of the aforementioned Radio Society and is covered by the Society's GDPR policy below.
The General Data Protection Resulations (GDPR) require orsanisations holding identifiable personal data to complv with a number of principles to protect individuals.
The main relevant points are: r Data must be collected for fair and lawful processing. 'The purpose of the data collection must be identified and the data must not be used for other purposes. The holder must ensure privacy of personal data, and take measures to ensure no unauthorised processing can take place. o The data must be adequate for the purpose, accurate, limited to the data necessary for the stated purposes, and kept only as long as it is relevant for this purpose o The data must be stored and processed in a manner that ensures appropriate security of the personal data . lndividuals must actively consent to the data being held and must be aware of the purposes for which it is held. They must also understand how to withdraw consent. r lt is also a requirement of the GDPR that organisations holding personal data'haVe an identifiable data protection policy.
ln our context, individuals must actively consent to the data being held and must be aware of the purposes for which they are held. They must also understand how to withdraw consent.
This policy describes . The personal data held by the Cwmbran and District Amateur Radio Society . The purpose of the data, how it will be used and how long it will be kept for. r The control and security measures taken to ensure compliance with data protection principles
Cwmbran and District Amateur Radio Society holds the following personal data: 1. Personal data (names, call signs, email addresses of members. 2. Personal data (names, email addresses, telephone numbers) of individuals and organisations who have contact with the Cwmbran and District Amateur Radio Society.
How do we process the above information?
For data described in point 1 above lndividuals using Club facilities have completed membership forms confirming acceptance of the Constitution and GDPR 2018. Theseforms are retained securely bythe Club Secretary in a lockable cupboard, which is in a locked store room; data,, :.f required for processing payments is passed on to the Treasurer. These forms are retained for up to two years. After this time the forms are shredded and new forms completed.
For data described in point 1& 2 above All personal data is maintained by the Secretary on a club hard drive, which is password protected. Data retention varies as to the content. Data required for processing payments is passed to the Treasurer. Old data is shredded. Data is kept for three years for continuity of regular attendees subject to having positive consent from individuals and organisations. Old data is shredded.
For data on Committee Members Contact details of the members of the Cwmbran and District Amateur Radio Society Committee argpubliclv displayed on the Cwmbran and District Amateur Radio Society Web Site. This is with Committee Members full consent.
The Treasurer Holds information about named individuals who have made donations or payments to The Club. The data is held by the Treasurer for the purpose of providing an audit trail for the accounts, and includes the date and amount received, payment method and, in some cases if required, contact details. Further details of cheque payments are retained for a period to provide details in the event of a complication with the payment (e.9. as evidence of payment received or cheques lost).
Where an individual requests information on what data we hold for him/her we must reply within a month. Where an individual has requested removal of their details from any of our records (by contacting Secretary and/or Chairman), their contact details must be removed and destroyed.
This policy was adopted on date ......24,h May 2018.......... Signed by...Ken Smith......... ..... Chairman